HANDMADE // NON PROFIT EXHIBITOR APPLICATION May 17 – 18, 2014 / NTC Promenade / 10am - 5pm Brought to you by the Chloe Nichols Foundation a 501 (c) (3) Non Profit KIDSFEST SAN DIEGO IS SAN DIEGO’S LARGEST HANDS ON, CREATIVE FESTIVAL FOR KIDS AND THEIR FAMILIES. IT IS A WEEKEND LONG EVENT FILLED WITH SIMPLE, ORGANIC, CREATIVE PLAY FOR KIDS. WE ARE EXCITED THAT YOU ARE AN INTERESTED EXHIBITOR. PLEASE TAKE THE TIME TO FILL OUT THIS FORM IN ITS ENTIRETY…THE MORE DETAILS THE BETTER. AS WE WOULD LIKE TO ACCEPT EACH AND EVERY EXHIBITOR, WE MUST STAY TRUE TO OUR EVENT BRAND IN ORDER TO CREATE THE BEST EXPERIENCE FOR OUR ATTENDEES. WE PLACE A STRONG EMPHASIS ON THE TENT SET UP AS WELL AS THE FREE ACTIVITY. WE ARE DIFFERENT FROM AN EXPO, TRADE SHOW, OR FAIR. THIS IS NOT A “SHOW UP WITH A TABLECLOTH AND ASK FOR EMAIL ADDRESSES” KIND OF SHOW. WE WANT PARENTS TO WALK AWAY INSPIRED BY YOUR COMPANY AND KIDS EXCITED ABOUT YOUR ACTIVITY…OR VICE VERSA.
APPLICATION DEADLINE: February 21, 2014 EARLY-BIRD SPECIAL: If your Application is turned in by January 2, 2014 you will receive $50 discount off of your application fee.
ARE YOU FILLING OUT THE CORRECT EXHIBITOR APPLICATION? Handmade: This application and fee is structured for a small business that creates handmade products. If you make table forts, child hair ties, bubble wands, etc. with your own two hands and have a business license, then the Handmade Application is for you. Fee: $ 295 Non-profit: If you are a registered non-profit with a non-profit tax-ID number, then Non-Profit Application is the application for you. Fee: $ 295 Small Business: if you do not create products with your own two hands, but you would love to get your small business involved, then Small Business Application is for you. Small businesses only have one location and are privately owned. Fee: $495 Corporate Business: This application and fee is structured for the businesses with more than one location and/or corporately owned. If you have a great company and you would love to share it with our attendees, then the Corporate Application is for you. Fee: $ 695
CONTACT INFORMATION Company Name: Company Name for Signage: Name & Title of Contact: Mailing Address: Phone:
Cell:
Email:
Fax:
Facebook page: Twitter: @
Federal ID, Non-Profit # or SS:
EVENT PARTICIPATION INFORMATION Please describe your company and what you will be promoting at KidsFest San Diego.
Please select preferred activity area. Activities that are catered towards a particular zone are more likely to be placed within that zone. No one is guaranteed a particular zone, but we will do our best to suit everyone’s needs. (Please circle one) GREEN THUMB
CREATION STATION
SNACK SHACK
DRESS UP//DANCE PARTY
MESSY ZONE
BUBBLE ZONE
BUILD-IT CONSTRUCTION
KidsFest San Diego is a special event designed to foster the imagination of young children. We are NOT a trade show, expo or fair. Although trade shows, expos and fairs can be good; our goal is to be a unique event that inspires creativity. Therefore we will only be accepting those who fit our mission best. Your activity plays an important role in the decision making process. Each booth is required to have an interactive, free activity that engages children ages 2-10 years old. Please describe your booth activity in detail below. Keep in mind that KidsFest San Diego reserves the right to accept only those exhibitors that incorporate activities deemed suitable for this event. Please see the Activity List included as a guide for your activity. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________
Please list any items to be sold during KidsFest San Diego and the price point.
Please include any special instructions or needs for your booth.
H A ND M A D E // N O N PR O FI T B O OTH I N FO R M A TI O N Includes: • 10’x10’ Space • 8’ banquet table • Two chairs • One waste basket • • •
• • • •
One top-hanging sign Two exhibitor badges Four event tickets Link on KidsFest website
Application Deadline: February 21, 2014 (no personal checks after February 21, 2014) Set-up information and additional event details will be emailed in early April. (Note: Booth placement may not yet be available at this time.) Booths are placed on a first-come, first-served basis & at the discretion of KidsFest San Diego.
EXHIBITOR INFO RMATIO N
Fee: • •
Early Bird Special (Complete Application Submitted by January 2, 2013): $245 Standard Booth: $295
Deposit: A $100 deposit check is due at the submission of your application. This deposit will only be accepted as a check. The check will not be cashed unless you incur fees or damages as listed below. If fees have been incurred, then we will notify you with an itemized list before the check is cashed. If fees or damages are not incurred then we will return the check to you. Please read through our Term & Conditions for a better understanding of our fees. Fees: • Late application fee (if accepted): $50 • Late personal check // returned check fee: $35 • Early Closure of Tent Space Fee: $50$100 • No activity at booth: $100 (additional costs may incur)
• •
Soliciting/Distributing Penalty: $100 (possible expulsion from event) Failure to clean tent/table space: $50100 (includes disposal of all trash can in proper receptacle)
Insurance: Exhibitors are required to carry insurance coverage and present a copy of their Certificate of Insurance with their application. The certificate of insurance from your insurance carrier should indicate that your participation at this event is covered under that policy and naming the underlined below as additional insured: The Exhibitor hereby indemnifies KidsFest San Diego, The Chloe Nichols Foundation, The Venues of NTC Promenade and the City of San Diego and KidsFest San Diego and the Chloe Nichols Foundation agents, employees and offices against, and agrees to defend and hold them harmless from any and all liability, loss, expense, damage, claims, injuries and causes of action arising out of or resulting from or in connection with the Exhibitor’s work or activities.
REFUN D CA N CELLATIO N POLICY Cancellations received in writing by February 21, 2014 will entitle exhibitor to a 50% refund. No refunds will be issued after February 22, 2014.
PAY ME NT Check enclosed
Visa
MasterCard
American Express
(payable to Chloe Nichols Foundation)
Card No. Security code
Exp. Date TOTAL amount to be charged $
Billing Address: Authorized Signature
A P P LICA T IO N CH E CK LIS T EXHIBITOR APPLICATION FORM PAYMENT INFORMATION FOR BOOTH FEE SECURITY DEPOSIT CHECK OF $100 SIGNED COPY OF THE KIDSFEST TERMS AN CONDITIONS CERTIFICATE OF INSURANCE COPY OF SELLERS PERMIT [if applicable] (Applications received after February 21, 2014 will receive a late fee of $50.00. Incomplete applications will not be accepted)
RETURN APPLICATION via Email or Mail Chloe Nichols Foundation Attn: KIDSFEST San Diego 3290 Avenida Anacapa Carlsbad, CA 92009 Email:
[email protected]
NOTE: you should receive a confirmation email that KidsFest San Diego has received your application within one week of sending it. If you have not received a confirmation, please feel free to contact us. ACKNOWLEDGEMENT OF TERMS I hereby warrant and confirm that the above information is, to the best of my knowledge, true and correct, and further certify that I have read all of the information provided in this application and agree with the Terms & Conditions provided. It is agreed and understood that the completion of this application shall not be binding either to the proposed exhibitor or to KidsFest San Diego, until accepted in writing by KidsFest San Diego. Submission of this application, and the payment of fees, does not guarantee a space. KidsFest San Diego will review the applications and notify you of your acceptance. If you are not chosen your payment and deposit check will be returned.
SIGNATURE For more information, please contact us at:
[email protected]
For office use only: Account: Date Received: Application Complete: Note:
TITLE
DATE
